Poe & Cronk can help you with

Facility Management

Outsourcing facilities management services can more than pay for itself when you hire Poe & Cronk Real Estate Group.

Our expertise in bidding, contract negotiation, and maintenance management can raise the quality of your services while lowering your costs and incidences of repair/replacement. Some of the services available through Poe & Cronk include:

  • Quarterly facility walk through inspections with a written report of findings
  • Coordination of regulatory inspections and permit renewals
  • Inspection and verification of authorized work
  • Schedule and oversee all maintenance required by the facility lease or equipment warranty agreements
  • Predictive and preventative maintenance inspections

Our facility management services are also available to further reduce your costs and maintain tenant satisfaction.

  • Full-Service Facility Management

    Our full-service facility management packages can be customized to meet your firm’s needs. By outsourcing these services, you can take advantage of Poe & Cronk experience, expertise, and market knowledge, and free your staff from the need to deal with:

    • maintaining facility management records
    • facility services contracting
    • oversite services
    • minor office rearrangements oversite
    • special services

    Because each business and facility has different requirements, contact our Property and Facility Management Department to discuss how we can develop a facility maintenance plan to meet your specific needs.

  • Facility Management Records

    • Maintain central files with all operation and management manuals
    • Maintain emergency contact list for all contact services and client personnel
    • Maintain contractor files to include bid process, contracts, authorized work orders, approved pay voucher copies and correspondence
    • Maintain current status with respect to all delivered construction close out documents
    • Maintain warranty documents and maintenance records

  • Facility Services Contracting

    • Bid all maintenance services to at least (three) firms unless agreed otherwise
    • Negotiate contract renewals on behalf of client
    • Establish emergency service vendors and on-call protocol

  • Oversite Services

    • Janitorial
    • Pest control
    • Ground & landscape maintenance
    • Plant service
    • Heating, ventilating and air conditioning maintenance
    • Electrical system repair, replacement, and system audits
    • Emergency plumbing
    • Audio-visual systems and equipment
    • Elevator maintenance
    • Life safety systems and equipment maintenance sprinkler system, fire extinguishers, battery back-up lighting, etc.
    • Computer room fire suppression system
    • Electrical back-up system maintenance
    • Phone system maintenance
    • Fire/alarm monitoring system
    • Security system maintenance
    • Security guard service
    • Parking lot maintenance
    • Window cleaning service
    • Building automation systems
    • Building repairs and minor restoration
    • Lighting and lamping service
    • Environmental compliance (as required)
    • Safety inspections

  • Minor Office Rearrangements Oversite

    • Case good furniture rearrangements
    • Modular furniture rearrangements
    • Electrical services
    • Voice and data cabling contractor
    • Phone system moves, additions and changes
    • Minimal construction services
    • Material procurement management
    • Mover management

  • Special Services

    • Strategic facilities planning and use forecasting
    • Security system database maintenance
    • Vending service
    • Copier and mail services equipment
    • Maintain computerized space layout to reflect rearrangements
    • Office supplies management
    • Special stationary requirements
    • Interior signage program
    • Develop annual facility services budget
    • Develop asset inventory tag and control systems
    • Lease audits
    • Disaster recovery planning
    • Utility audits

Exclusive Lease and Property Representation

Poe & Cronk also offers landlord representation services. As your Exclusive Leasing and Management Representative, Poe & Cronk real estate professionals use their expertise in property management, as well as their experience in strategic planning and lease brokerage, to further increase the income from your property.